NDA signing online, from personal link to signed PDF

Many NDAs are signed between meetings, so the signing page is responsive and the drawn signature pad accepts touch input. The agreement reflows to the screen width instead of forcing the signer to pinch and zoom a scanned page. A signer who starts on a phone and finishes on a laptop simply opens the same link again, because the link belongs to that person, not to a device.

An electronic signature is only as useful as the record behind it. For every NDA, NonDisclosures logs who was invited, when each person opened the link, when each person signed or declined, the IP address and browser user agent for each action, and a cryptographic hash of the final document. That record is printed on a certificate page attached to the signed PDF, so the evidence travels with the agreement instead of living only in our system.

In the United States, the federal ESIGN Act and the state laws based on the Uniform Electronic Transactions Act generally give an electronic signature the same legal effect as a handwritten one, as long as the parties intend to sign and agree to do business electronically. Nearly every state has adopted UETA, and the few that have not, such as New York and Illinois, have their own electronic signature statutes. A routine NDA between businesses, or between a company and a worker, is a typical example of an agreement these laws cover.

That said, enforceability of an NDA depends on its content and on state law, not only on the signature method. Our clause library is described on the NDA template page, and NonDisclosures is a software tool, not a law firm. For an agreement that carries real risk, have a licensed attorney review it.

When you send an NDA, every signer is invited at the same moment and can sign in any order. While some have signed and others have not, the status shows partially signed and the per-signer timeline tells you who is outstanding. The agreement becomes signed when the last signer completes. Most NDAs have two signers, one for your company and one for the counterparty, but you can add up to ten, for example two founders on one side and a legal contact on the other.

A signer who disagrees with the terms can decline and leave a short reason, which reaches the NDA owner right away. If the deal changes before anyone signs, you can void the agreement. The links then show the signer that the document was voided instead of an error, and nobody can sign or decline it any more.

Unsigned NDAs are the main reason demos and data room access slip. NonDisclosures sends a polite nudge to each unsigned signer three days after the invitation and again four days later, two nudges at most, so you never have to chase by hand and the counterparty is not spammed. You can also resend a fresh link from the NDA page at any time, which is how you handle a link that has passed its 30-day window.

Once signed, the agreement lands in your register with its expiry date calculated from the term clause, and NDA tracking reminds you 60, 30 and 7 days before it ends.

E-signature is part of every paid plan, with no per-envelope fees. The limit is the number of NDAs sent per month, counted when you send, and deleting an NDA never frees quota.

Monthly billing is 49, 149 and 499 USD. Business adds bulk send to many recipients and CRM or ATS triggers that send the NDA automatically.